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SIRAS NEWS, March 2014
New HOT Features Introduced this Month in response to user requests:
- A new selection has been added to the Forms Status menu that comes up on the IEP Manager after the meeting has been finalized. We have always had the choice of "IEP Incomplete - returned to teacher" for the CASEMIS staff to use to indicate that the case manager did not type all of the information handwritten on the original document into the IEP stored in SIRAS. A new choice "IEP Errors need to be corrected" has been added for use by the CASEMIS staff to indicate that although the IEP in SIRAS does match the one sent home with the parent, there are obvious errors (usually missing information) that need to be corrected. Errors discovered after the IEP has been held require a new meeting to fix the IEP. In the first case, IEP Incomplete, the CASEMIS staff will reactivate the meeting if it has been finalized so the correction can be made. In the second scenario, IEP Errors, the CASEMIS staff will open a new meeting as a means of directing the case manager to correct the IEP. This meeting may be an Addendum, Administrative Amendment, or Other Review, depending upon district policy.
COOL Changes Made to Existing Features to make life easier:
- The meeting purpose of "Annual Review(ISP)" has been changed to "ISP (Private School )" This was done because "Annual Review(ISP)" was confusing to users who did not understand that the term ISP referred to a plan developed for eligible students attending private schools and also because an Individual Services Plan (ISP) can be an Initial, Annual, or Triennial. The ISP can also be accessed under "Other Forms" on the IEP Manager for all meeting types. If the student is attending a private school in the district of residence (DOR), and the parent declines the IEP, then an ISP can be developed as a part of that IEP meeting by using the ISP under Other Forms. However, if the student is attending a private school outside of the DOR, then the district in which the private school is located would need to develop the ISP. The DOR would need to finalize the IEP and then transfer the student's record to the new District of Service. More detailed information is available in the "Private School Guidelines and Procedures" on the SELPA website under Administrative Procedures/Private Schools.
IMPORTANT Reminders for all users when working in SIRAS:
- When developing goals, be careful not to switch back and forth between Goals and Benchmarks because this can cause complications in SIRAS, particularly when submitting the goals pages. If you have marked Goals, then you have access to the Annual Goals page; if you marked Benchmarks, then the Goals and Objectives page comes up. If you switch back and forth you may end up with two pages, one of which will have to be deleted. Also if you change from Goals only to Benchmarks (or vice-versa) for the new IEP before you have printed your progress report, you will have to switch back when you go to the Progress Report to get the correct format.
- SIRAS welcomes user input and ideas for ways to make the program better. When you email those requests to the programmers they may respond directly or ask the SELPA to respond to determine if the idea is consistent with SELPA policies and procedures. There have been a few requests lately to make certain forms required such as the Triennial Letter, the Triennial Worksheet, and the Age of Majority Letter. Unfortunately those requests were all denied because various districts use those forms in different ways. Some districts use only the Triennial Worksheet OR the Triennial Letter; others used both of them. Some districts send the Age of Majority letter on the student's 17th birthday rather than at the next IEP. SIRAS will only make specific forms required if all districts in the SELPA are in agreement as to when and how they should be used.