Siras Systems Newsletter
New HOT Features Introduced in response to user requests
- After you enter that the date that the Assessment Plan was received in the IEP manager for an Initial Eval or Triennial/Reevaluation meeting you can indicate if the parents/guardian approves or consents to the evaluation. This is a searchable item within the Reporting menu / Meeting Reports.
- To assist IEP teams in selecting test participation and accommodations for next year without the need for an amendment/addendum meeting, a new feature in SIRAS will open the dropdown menu choices on the CAASPP page for Next Year. After CAASPP testing has begun, the dropdown menu choices on the CAASPP page will contain participation choices for the student’s current grade and next year’s grade.
Reminder: While filling out the CAASPP page, keep in mind that students in grades 3-8 and 11 will participate in the SBAC/CAA for ELA and Math and students in grades 5, 8, and 10 will participate in the CST/CMA/CAPA for Science.
IEP meetings BEFORE CAASPP testing: If your student has NOT begun testing, indicate the student’s participation for ELA, math and science for this year on the CAASPP page. Then select the appropriate UDAs the IEP team determines the student will use during CAASPP testing this year. Click save and return.
IEP meetings DURING or AFTER CAASPP testing: If your student has already begun or completed testing, indicate the student’s participation for ELA, math and science for next year on the CAASPP page. Then select the appropriate Universal Tools/Designated Supports/Accommodations (UDAs) the IEP team plans for the student to use during CAASPP testing next year. Click save and return.
- Once all students in your district have completed CASSPP testing for the school year, the CAASPP page will “roll over” to the next grade. Then, only participation choices for next year will appear in the dropdown menus.
- If you have students in 2nd grade, the CAASPP page is now available as an optional form.
IMPORTANT Reminders for all users when using SIRAS
- Students who will be assessed with the CMA for Science still must have the second considerations box checked at the bottom of the CAASPP page and a grade level appropriate goal addressing the need. For students in 8th and 10th grade, there are Common Core State Standards (CCSS) that address reading and writing in the area of science. In the GoalWizard, select either the CCSS Reading: Science and Technical Subjects or CCSS Writing: History and Science category, the student’s grade range and a goal stem that addresses the area of need on the present levels page.
- Students who will be assessed using alternate assessments (CAA for ELA/Math and CAPA for Science), check the first considerations box at the bottom of the CAASPP page. Discuss and select Accommodations the student will access for the alternate assessments from the dropdown menus. The accessibility supports selected on the CAASPP page should match the supports your students uses in the classroom for daily assignments and assessments.
IMPORTANT Reminder for CASEMIS Staff / Special Education Secretaries
- A new feature in SIRAS will open the dropdown menu choices on the CAASPP page for Next Year. After the CAASPP testing window has begun, the dropdown menu choices on the CAASPP page will contain participation choices for the student’s current grade and next year’s grade. In order for the participation dropdown choices to be available for both grade levels during the testing window, enter both the start and end date of CAASPP testing onto the calendar/holiday events for your district. Although you may have already entered the CAASPP completion date, you will need to add the CAASPP Start and End date, creating a CAASPP testing window (see screenshot). To enter your CAASPP testing dates, go to Tools > SELPA/District/School Admin and create a new calendar event. Select ‘CAASPP Testing Period’ and enter the testing window dates for your district. After the testing period has been entered, and once testing begins CAASPP pages will contain ALL participation choices for this year and for next year. This will allow IEP teams the option to indicate either Current or Next Year’s state testing participations and UDAs.
- How to use the TOMS Export: TOMS Export Help & Procedure (2016)
- We will be running errors and warnings to assist Prong II districts to have a clean data pull on 4/25/16 and to assist everyone in having data ready for the June CASEMIS count. Start addressing your errors and warnings by clicking on the report on your homepage. Once you address the errors and warnings from the report, re-submit the student record and check a refreshed report (by referring to the imported date). You can do this often as we approach June 30th. Meetings due by June 30th, which have not been held will appear on the report, even if they are scheduled to occur before June 30th. Don’t worry about those if you know they are scheduled.
- Utilize the tools on your homepage (### students with overdue IEP, IFSP, or EVAL dates as of today) to monitor meeting statuses.
- Finalize meetings that were not held (abandoned/denied).
- Use meeting links on home page. ### Active meetings (Upcoming dates / Have not been held / Need to be finalized). Click active meetings, modify search, and change active status to inactive.
- Explain details of why meeting was not held (including dates) and any action taken in the Scheduling Notes box on the IEP Manager. Provide additional documentation in Student Info/Student Profile/Notes area.
- Disable page validations under arrow to right of Preview/Print.
- Finalize and choose most appropriate reason for finalizing from the dropdown menu
- Enter results for the Spring DRDP by June 8th. A DRDP must be filled out for students who were enrolled/receiving services on March 1st.
Siras Systems, Inc. is excited to announce a partnership with Leader Services, a national company that provides technology and data processing solutions to over 1,000 Local Education Agencies (LEA's). Leader has provided Medicaid billing services to LEA's since 1992 and has assisted with generating more than $1.8 billion in reimbursements. Together, we will provide an improved service within IEP management and Medi-Cal billing for our mutual clients. With consent in the near future, we will offer districts the ability of integrating SIRAS IEP data with Leader's Medi-Cal billing software via a scheduled nightly data export option between the two systems. We offer this as a solution to help save valuable staff time on data upkeep while providing LEA's a streamlined IEP management and Medi-Cal billing process with the goal of maximizing reimbursement potential.
If you have any questions, please contact Steve Ormbrek - firstname.lastname@example.org
OCTOBER 2015: form development history
- Sometimes multiple users contribute to the development of a form. By putting your curser next to the green checkbox or orange form warning you can get a list of all the users who contributed to that form and when they submitted the form.
- Forms can be "Reset" (any entry to the form is deleted) by clicking the red 'X' to the right of the form link. This will restore the form as it was prior to opening it. Additionally, if using the Spanish forms the 'X' next to the 'Spanish' form link will delete only the Spanish form.
- When deleting a meeting all submitted forms in all tabs must be 'Reset' before the meeting can be deleted. Only the person who created the meeting or the CASEMIS Clerk access can delete a meeting.
September 2015: PRINTING - removing browser's header and footer
When printing out Student Lists, Progress Reports, or other SIRAS reports generated from the web page (not PDF forms) and you want to remove the title and footer inserted by your browser, go to the Menu bar for your browser, go under "File" to "Page Setup" then change all of the settings for your header and footer to "Empty". Otherwise the things listed such as Title, page numbers, dates, and URL will print on your report which is usually not desireable. This only needs to be done once and your browser will remember.
To turn off your Popup Blockers for all sites, open your browser and look under Tools on the menu bar and scroll down to Pop-up Blocker, then select "Turn off Pop-up Blocker".
August 2015: HOT KEYS
Hot keys are keyboard shortcuts that will assist you in using SIRAS more efficiently.
- F11 Full screen
- F8 Brings up menu bar on PDF forms
- Control spacebar Opens “Choose Student”
- Control plus (+) Zoom (makes print larger, but you see less of the page )
- Control minus (-) Unzoom (makes print smaller; you see more of the page)
- Control rt. arrow Moves to the next student
- Control left arrow Moves to the previous student
- Control down arrow Takes you to bottom of the page
- Control up arrow Takes you to top of the page
- Control Q Quick search
- Page down Moves to next page on forms that are more than one page (Transition, Additional pages)
- Page up Moves to previous page on forms that are more than one page (Transition, Additional pages)
Under Choose Student List
- Right click on name Gives you list of menus under Student Info (or click on “caret” to left of name for the same access)
- Right click on the ‘District Attending’ for SELPA users, right click on the column ‘District Attending’ to toggle ‘School Attending’ Right
- Right click on the ‘Student ID’ right click on the column ‘Student ID’ to toggle ‘SSID’, and Birthdate
- Right click on the ‘Last Modified’ right click on the column ‘Last Modified’ to toggle ‘Last Validated’ ‘Last IEP Date’, ‘Last Evaluation Date’, and Case Manager
On the MIS Summary page
- Control - Return Validates the MIS form
Word Processing Shortcuts
- Control A Select (highlight) All
- Control C Copy highlighted test (without removing it)
- Control X Cut (X for cross out) - will keep it in memory temporarily
- Control V Insert (paste) text cut or copied (V is the old proofreading symbol for insert)