COOL Changes Made to Existing Features to make life easier
IMPORTANT Reminders for case managers when using SIRAS
Many of you are entering progress into Progress Reports for the first quarter. It is easy to enter Progress Report data for your entire caseload, by going to Reporting menu > Bulk Progress. This will locate the current goals for all active records. Open the student’s progress report and enter the date for the Progress Report. Then select the grading period for the report from the menu (quarter, semester, trimester). To enter the information regarding the student's progress, click on "Add Progress Report.” You will then get the Edit Progress Report interface that prompts you to enter the other 3 components: Accuracy (Required), Consistency (required), and Comments (optional).
1. Accuracy - Enter the current level of Accuracy the student has achieved. The accuracy must be expressed in the same terms as used in the goal or benchmark (number of times, errors, prompts, percentage, etc.). This is a report of how well the student is performing at this time.
2. Consistency - Enter the current level of Consistency that the student is able to achieve the reported level of accuracy. The consistency must be reported in the same terms as used in the goal or benchmark (number of weeks, trials, observations, etc.). This is a report of how often the reported level of accuracy was demonstrated.
3. Comments - Comments do not substitute for Accuracy and Consistency. They should serve as an explanation and/or summary of the reports of the levels of Accuracy and Consistency. For convenience, a menu of comments is available in the comments box. This menu can be bypassed by clicking directly into the box to access the field so you can type in your own comments. The box looks small, but it will expand to whatever size needed to enter your comments. Below the English Comment box, there is also a box for a comment in Spanish. If you selected a comment from the menu it will automatically be translated into Spanish; however, if you added on to the comment in the menu the connection to the Spanish translation will be broken, and the entire comment will need to be translated. Any comments not selected from the menu will also need to be translated.
Repeat the above steps for each goal and/or benchmark. If you make a mistake, you can always correct it by clicking on Edit Progress Report. If a goal was added after the first progress reporting period, it will be necessary to enter a “report” for each date already reported to get to the current report date. It is suggested that the user open each of the previous report dates and simply enter a comment “Goal added on date” to indicate why there were no reports for the previous reporting periods. When you have entered all of the data for the student, open the progress reports and enter data for the rest of your caseload.
You can print the report(s) for any or all of your student(s) in English and/or Spanish or select specific students to print or to exclude from printing. Check the box next to the names of the selected student(s). Once you have selected all the students, click on the arrow to the right of the box and it will bring up a menu of choices: Find only marked, Omit marked, or Save marked as a query so you can pull up those same students again without having to check the boxes. Once you have made a selection, you can then print all of the Progress Reports for the group defined by your choice. To bring back all of the records, click on Reset Search at the top of the screen.
Before you print your Progress Report(s) from either screen, you will need to be sure that your pop-up blockers are turned off. Progress Reports are in HTML which is a different format than the IEP forms. These forms are much more flexible and can "grow" to fit any amount of information needed for the comments section as well as the number of goals and/or goals and objectives you developed; however these forms require the extra step of turning off the pop-up blockers on your computer. For more information to turn off pop-up blockers go to Tools > Support > Support Documents > Technical and select “Printing in SIRAS.”
OCTOBER 2015: form development history
September 2015: PRINTING - removing browser's header and footer
When printing out Student Lists, Progress Reports, or other SIRAS reports generated from the web page (not PDF forms) and you want to remove the title and footer inserted by your browser, go to the Menu bar for your browser, go under "File" to "Page Setup" then change all of the settings for your header and footer to "Empty". Otherwise the things listed such as Title, page numbers, dates, and URL will print on your report which is usually not desireable. This only needs to be done once and your browser will remember.
To turn off your Popup Blockers for all sites, open your browser and look under Tools on the menu bar and scroll down to Pop-up Blocker, then select "Turn off Pop-up Blocker".
August 2015: HOT KEYS
Hot keys are keyboard shortcuts that will assist you in using SIRAS more efficiently.
Under Choose Student List
On the MIS Summary page
Word Processing Shortcuts
Contact SIRAS Systems
phone support available 8am - 6pm (M - F)