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Siras Systems Support:

Email Support:    support@sirassystems.com
Issues concerning bugs on forms; SIRAS procedures; troubleshooting questions; configuration issues; MIS Summary page; and SPED CALPADS and other general questions. 

SIRAS Toll Free Hotline:   844-33 SIRAS   or   (844) 337-4727      [M - F:  8:00 to 6:00]
Padlet for Admin Users (click here)

Kerry Newlee (SELPA Representative):     knewlee@vcoe.org
Questions regarding forms use; meeting purposes; special ed. procedures; general SELPA related questions.

User name:  first.last  (put a period in-between the first and last name, no spaces) Passwords are case sensitive.  User will be required to create a new password 1 year (365 days) from the last password reset.

If you don't know your password, attempt to login with any password. An incorrect password attempt will generate the  'Email Password Reset' button.  Click on the reset button and be sure to check your email junk/spam folder if you don't see it in your inbox immediately.

Bulletin Board

   SIRAS Newsletter July 2024

IMPORTANT Information for all users in SIRAS

  • No new form changes went into effect on July 1. In August we will introduce “Degree of Support” designation on the MIS Summary page. This information will be entered during the 2024-25 school year and required for Fall 2025.
  • All active SIRAS records (IEP, 504 and SST) will be grade advanced on the weekend of July 13th-14th and Next Year's Data will be applied.

  • The SIRAS Training server will be copied over from production at a later date.  This means that any documents that you may have created in the training server will be deleted.  Download and save items you need from the training server in advance.

  • SIRAS Office Hours with SELPA for Training of Trainers (ToTs)/Advanced Users/District Administrators have been scheduled for the 2024-25 school year, starting August 14. Check the SIRAS 4 Ventura Padlet for the flyer & zoom link.

     

IMPORTANT Information for SIRAS Data Administrators in SIRAS

  • The grade rollover and advancement of Next Year’s Data will occur on the weekend of July 13th- 14th.  See the instructions posted on the SIRAS User Manual for procedures prior to and following the rollover.

  • Prior to the rollover, finalize all meetings with dates on/before the rollover date.

  • Students with Pending IEP status and open Initial IEP meetings that will be transferring to another district, where parent consent is in one district and the Initial IEP will happen in another, close the meeting as abandoned and have the new district open a new Initial IEP with the same referral dates. Request assistance from support@sirassystems.com to open the new initial in the new district.
  • After the rollover, search for students who you anticipated would have been transferred upon the rollover.  For example, review the Statistical Reports for students with Active/Pending status by grade to see if you have students in 9th grade (and you are a K-8 district). If a student will not be continuing with you, inactivate the record and contact the next LEA to have them request the record. 

  • After the rollover, search for open IEP meetings with dates prior to July 15th.  It is best practice that they are finalized by Census Day. Remind staff they will need to be continued when school begins and that the team MUST contact the SIRAS Data Administrator when the meeting is finalized.  After the meeting is finalized, manually advance the grade level, and update the school and providers if needed. See the instructions posted on the SIRAS User Manual.

  • After the rollover, search for students without a Case Manager and assign one.  At that time, update your caseloads with new providers and school changes.

  • After the rollover, continue to follow up on IEP meetings finalized last year that did not have parent consent.  Print a list from Reporting/Meeting Reports/Predefined/Parent Contacted, No Response.  Narrow the meeting date range in the Search Query Criteria, e.g., 8/1/2023-current date, to limit meetings in the list from last year only.  Remember that meetings finalized this way last year, do not have the new year’s goals approved yet.  If parent consent is received because of your follow up, upload the signed document and update the parent consent.  Do NOT reactivate the meeting to complete these tasks.  Review your associated archive(s) and current data to make sure they were properly updated to reflect the new parent response.

  • Add Block Access and reassign student associations for staff who are not returning in the fall.  Make sure that remove their email address, phone number and district/school assignments.

  • Enter Progress Report dates and School Holidays in excess of 5 days in Tools/SELPA-District-School Admin for the 2024-2025 school year.  You do not need to enter all your school holidays for the year, only school holidays that are in excess of 5 school days.  Click here for mor information.

  • The SELPA’s Fall 1 training meeting is scheduled for September 9th, in-person at VCOE. All SIRAS, CALPADS and Admin staff are welcome to attend. Registration is now open on the SELPA website.

  • The SIRAS Data Network meetings (Office hours with SELPA for Data Specialists) have been scheduled for 2024-2025. Check the SIRAS 4 Ventura Padlet for the flyer and zoom link.

  • The schedule of SIRAS Support Webinars is posted on the SIRAS4CALPADS Padlet.

 

SIRAS TRANSLATION SERVICES:

Introducing Siras Systems' latest venture – a dedicated division committed to providing comprehensive language solutions for educational needs. From translating Individualized Education Programs (IEPs) and assessment reports, we've got you covered. Backed by a team of professional translators, we pride ourselves on delivering exceptional quality translations with swift turnaround times (within 5 working days, usually 3) at highly competitive rates (just .18/word). While currently specializing in English to Spanish translations, we're expanding our language offerings soon. If your school district requires expert translation services or interpreter assistance, reach out to Steve at steve@sirassystems.com for a competitive cost and time estimate, or to address any inquiries you may have. Experience seamless communication and reliable support with Siras Systems Language Solutions today.

 

SST Tracker and the 504 Modules:

>>> 504 Module - SIS Integration now available. Click here for more technical information 

Contact steve@sirassystems.com for a quote and to arrange

The modules employ Transfer buttons on the MIS Summary page which move the student record from one module to another (for example, SST to 504 or SST to Special Education). If your district is interested in using either the SST Tracker or the 504 Plan Developer email Siras Systems for assistance to get started. 

Optional Costs:
     - Customized 504 Forms
     - SIS Integration of demographic and contact data
     - Training & Workshops

 

SIRAS CCSS Goal Alignment to Assessment & Worksheet Project:

Siras Systems is looking for volunteers to assist in the development of short assessment worksheets connected to the goal stems when developed in the GoalWizard. Our hope is that we can combine our resources and efforts to develop material for CCSS goal stems. SIRAS Systems will help coordinate and facilitate the development of the assessments, configure and import the files into SIRAS when complete. This project will take about a year to fully materialize. This cooperative effort benefits the outcomes of the students we serve. Users in the SIRAS family can easily and efficiently develop baselines, evaluate the student’s progress toward their goals, determine whether the goal is met and present this evidence at the annual review meetings. Your participation and contribution to this project as a SELPA would be greatly appreciated by many. All participants that assist would be added to our Acknowledgement page for professional recognition. If you are interested in assisting with this project, email Steve Ormbrek at steve@sirassystems.com