|
SIRAS Newsletter June 2026
IMPORTANT Information for all users in SIRAS
Exit summaries must be completed for students who will be graduating or aging out at the end of this school year. Remember to put the exit date as the last day of enrollment rather than the date the exit summary is completed.
Complete the End of Year checklist before leaving for summer:
- Schedule and hold all remaining meetings for the year (due by 6/30/26). Go to the Choose student list by clicking on the number of records below the SIRAS logo. Select Overdue from the dropdown menu on the right and press Student Lists near the middle. Change the “as of” date at the top to 6/30/26 to find all students who have annuals or triennials due by the end of the school year. To view students who have annuals or triennials due during summer and within the first week(s) of next school year, adjust the “as of” date accordingly.
- Finalize all open IEP meetings dated on or before 6/30/26. Review your meeting reports by going to the Reporting menu/Meeting Reports/Predefined Reports/Meetings in Progress (Open, Past Date) to locate all open meetings in SIRAS. Check for parent signatures and document your attempts to get the paperwork signed. Meetings with a continuation date in the fall can be left unfinalized.
- Check your incoming messages on the homepage to see if signature links from your completed meetings have been received in SIRAS. If the IEP meeting is complete, finalize the meeting.
- Resolve IEP meetings without consent. Follow up with Awaiting Consent meetings by sending a copy via mail, providing a copy for pick-up at the school, or do a home visit. Make sure your attempts are documented in SIRAS. Refer to the Parent Response Help Sheet for more information.
If there is a meeting that has not and will not be held (ever), contact your SIRAS data admin.
DRDP-All providers administering the DRDP must complete the DRDP (2025) training in the fall. You will be notified when the new training for this version is released.
Transition to Adult Life and Agencies will be adding “Diploma (Alternate Pathway) as a graduation plan option.
IMPORTANT Information for SIRAS Data Administrators in SIRAS
EOY Reporting reminders:
- CALPADS SPED EOY materials
- VC SELPA EOY ppt and recording
- SIRAS Preparing for EOY and EOY Checklist
- CDE EOY Checklist
- SELPA Deadline for LEA Approval is July 10, 2026
- Initial certification deadline is July 17, 2026 (only LEA-level approval needed).
- CSIS CALPADS EOY primer and resources
- Finalizing IEPs in SIRAS
- Collecting/entering PSTS data in SIRAS
- Verify Discipline reports with SPED department before approving.
- NPS Discipline reporting
- Restraint and Seclusion reporting
Post-secondary outcome surveys: Post-secondary data is due in SIRAS on Friday, June 26th for EOY 1 Reporting. See the Post-Secondary Help Sheets in the Happy Fox SIRAS Support Center for more information.
Work-based learning data (WBLR): Locate/print reports for students who have completed 100 hours of work-based learning and those who have completed 4 courses of college/career classroom-based experience. Enter WBLR information into your SIS by Friday, June 26.
Getting ready for 2026-27: SIRAS Rollover Help as well as Admin Page Help
Rollover for Ventura County SELPA is scheduled for the weekend of July 18.
For staff who are not returning in the fall, Deactivate their User account and reassign student associations. Accounts for agency hired staff should only be created and deactivated by SIRAS. Please send them the names of the users who will not be returning as their agency contract is ending with your district.
Enter Progress Report dates and School Holidays under Tools/SELPA-District-School Admin for the 2026-2027 school year. Enter the days your school will be closed. Adding calendar events for shorter holidays will help adjust the expected minutes in the Service Log minutes reports and Holidays/Breaks longer than five school days will also help adjust assessment timelines. You can find instructions in Happy Fox at Entering Calendar Events in SIRAS
Ventura County SIRAS Trainings and Office Hours with SELPA will be posted on our Padlet. Please bookmark the 2026-27 Padlet found here as it will be updated periodically: *VC SELPA Workshop flyers 26-27*
The schedule of SIRAS Support Webinars is posted on the Office Hours Opportunities page.
~ SIRAS IS a Medi-Cal Billing system ~
- let us show you how it works.
One Company. One Solution.
A Smarter Future for District Medi-Cal Billing through SIRAS
With SIRAS and Medical Billing Technology (MBT) together, you get one comprehensive solution designed to streamline processes and strengthen student support. >> learn more <<
For more information, contact: W: www.mbt4schools.com E: info@mbt4schools.com P: (559) 627-6267
- Greater resources
- Expanded services
- No double data entry
- Stronger solutions
~ Let us assist with the backlog of your IEP translations ~
IEP Translations Services
EVEN MORE NEWS! SIRAS offers - Next Level Translation Services has now the resources to translate IEP and assessment reports into ANY language. We offer high quality translations in any language with fast turnaround. Contact steve@sirassystems.com for more information or click the links below:
>> Click here for Translation Request Process <<
Instant quote for Spanish IEP translation available for District Sped Clerks
